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Live Graphic Recording on Conference Screen
Portrait of Julia Bakay, Keynote Artist, Graphic Recorder, Facilitator

Virtual Graphic Recording

It's like Graphic Recording
butt Virtual!

Welcome to the guide on remote ways of Graphic Recording your Event

Online solutions to illustrating conferences, workshops and meetings

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What is Virtual Graphic Recording?

Virtual Graphic Recording means Remote Graphic Recording at an online, hybrid, or in-person events

To learn more about Graphic Recording in general, please visit the Graphic Recording page

Why choose Remote Graphic Recording?

Online Visual Notetaking is the obvious option when it comes to virtual events, but what if you have an in-person conference?

Well, let's look at some benefits of Virtual Graphic Recording...

Cost-Effectiveness of Virtual Graphic Recording

Reduced Travel and Material Costs

Same High-Quality Service at a Lower Price

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Environmental Benefits of Virtual Graphic Recording

Graphic Recording online is perfect for Sustainable Events

It's ECO friendly for the lack of travel and material needs

Inclusivity Through Virtual Graphic Recording

At Hybrid Events, Graphic Recording offers an equal Experience for Both In-Person and Online Attendees

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Subtlety and Sensitivity in Virtual Graphic Recording

Ideal for Vulnerable or Sensitive Conversations

Some events don't benefit from having an extra person in the room! 

Global Reach with Virtual Graphic Recording

Work with Graphic Recording Artists from Around the World 

Read more details on each point from above

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What is included in Online Graphic Recording?

You get exactly the same service and quality for lower prices, when it comes to Remote Graphic Recording!

The Live Graphic Recording service typically includes

Pre-event planning call
To align on event goals, logistics, visual style, what success looks like
Branded visual template
Customized to your brand colors and preferred style, with sample layouts shared in advance
AV testing and technical rehearsal
Ensures smooth setup for virtual or hybrid events
Live Visual Minuting
Real-time illustration during your event, capturing key ideas and moments as they happen
Screen sharing options
We can share the visual live during the event, during breaks, or as a wrap-up at the end
One round of edits
Included to ensure you're fully happy with every detail of the final visuals
Final artwork delivery
You'll receive polished graphics in multiple sizes and formats (ideal for printing, social media, or slide decks) — typically within 24 hours
Optional follow-up call
To reflect on your experience and share valuable feedback

How Virtual Graphic Recording Works

at different types of events

Digital Graphic Recording in Progress

Remote Graphic recording at hybrid events

Hybrid events are also easy to graphic record remotely, as you've already set up quality virtual streaming. I join the event remotely, just like other attendees, and share my screen on the virtual platform.

You can then connect my screen to in-room displays, such as a projector and canvas setup in the conference room, or a widescreen TV in the meeting room!

Live Graphic Recording digital on tablet

Graphic Recording online at virtual events

When it comes to online meetings, workshops, summits or webinars, remote graphic recording is quite straightforward!

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Graphic Recording online for Conferences held in-person

This method combines the benefits of visual learning with remote flexibility, making it ideal for hybrid or large-scale events

Case Studies and Examples of Successful Virtual Graphic Recording

Clients I've Worked with Remotely

Examples of Events I’ve Supported Remotely

Impact and Results for Clients

Improved Engagement, Retention, and Communication

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Share the amazing things customers are saying about your business. Double click, or click Edit Text to make it yours.

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Share the amazing things customers are saying about your business. Double click, or click Edit Text to make it yours.

NAME, TITLE

Share the amazing things customers are saying about your business. Double click, or click Edit Text to make it yours.

ARE YOU READY TO GET STARTED?

Get in touch!

Types of Virtual Graphic Recording

Live Graphic Recording for a quick online meeting

Visual Recording for Virtual Summits, Webinars, or Panels

Remote Graphic Recording of a conference or workshop

we can approach these session by session, or combine multiple sessions onto one canvas!

Real-time visual summary of a conference day

by joining remotely, or creating it pre-event or post-event

Post-event Visual Recaps

Sometimes we create these Visual Notes based on Recordings!

Live Graphic Recording on Conference Room Screen

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Cost of Virtual Graphic Recording Services

Rates for Virtual Graphic Recording

vary between X - X GBP, X- X DOLLAR or X-X CAD, X-X Euros

I wrote an article on Graphic Recording Rates and Fees if you'd like to learn more!

When it comes to Graphic Recording online

I can offer custom pricing Tailored to Your Needs and Event Scale

To give you an idea of my standard rates, visit X or X - and feel free to reach out to see what's possible

Live Illustration - Graphic Recording

ARE YOU READY TO GET STARTED?

Contact Julia

Best way to display Graphic Recording created online

Let's see what it will look like on your end!

Screen-Sharing, see it streamed to your monitor

VR Goggles
Painting Wall

Graphic Recording displayed on TV in the room

by joining remotely, or creating it pre-event or post-event

Graphic Recording Projected onto the Main Screen in the Conference Room

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Share the Visual Records after the event

Forest

In emails, newsletters

Citrus Fruits

On Social Media

Stationary photo

As printed gifts

Green Juices

To kick off an upcoming meeting

To see more ways how clients use Visual Records after events, read ---->

Live Illustration - Remote Graphic Recording at Event

Best Ways to Connect and Stream Virtual Graphic Recording

...to online, hybrid and in-person events

Virtual Graphic Recording always happens via Zoom, Teams, or another Virtual Meeting Platform

What you need to ensure on your end to make remote graphic recording successful

Audibility

You may need a small microphone .......

Visibility

Keep the camera of the computer pointed towards the speaker or the audience, whichever is most important

3 typical methods of sharing Graphic Notes

Working at home

Throughout the event - not recommended on the main stream, but there are creative ways to do it

Film Student

Share the Visual Notes during the breaks for attendees to see how it evolves

Reading To Your Dog

Keep it under wraps until the end of the event for a memorable grand reveal!

 6 ways the Graphic Recorder can share their canvas in real-time with you

Ping Pong

Streaming the Graphic Recordings via cables and a HDMI Capture Card (this allows us to share it through my camera window)

Using Mobile Phones

​Zoom's Screen Mirroring is brilliant for Graphic Recording

Musician

AirServer as a reliable screen sharing platform for Graphic Recorders

Flexibility

Streaming Graphic Recording from above while drawing

Delivering Package

​Sharing the Graphic Recordings via Google Drive

Balanced Objects

​If you're interested in the technical details, learn more about each of these streaming options, read on ----

Remote Graphic Recording Frequently Asked Questions (FAQs)

How to Get Started with Virtual Graphic Recording

Remote Graphic Recording Frequently Asked Questions (FAQs)

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