Visual Minuting for Online & Hybrid Events
- Julia Bakay
- May 3, 2024
- 3 min read
Updated: May 4
Visual Minuting allows you to add a new dimension to those virtual events!
It's a little known yet easy & wonderful way to boost those Online & Hybrid event experiences! Visual Minuting helps engage your attendees and gives them a stunning summary to take away.
Though once required by necessity, Virtual & Hybrid Events are here to stay
Although we might appreciate the energies of an in-person gathering now and then, we've now experienced the convenience and unique offerings of an online or hybrid event - especially when considering travel times and budgets. We've also discovered some events suit virtual solutions really well and it comes with many unexpected benefits, such as people being able to tune in from all over the world!
Virtual Events have become normalized now, and thus our levels of 'Zoom fatigue' have adapted. However, these online events have also lost their initial thrill - if you ever felt it - and we seek new ways to instill some life into them.
How does Visual Minuting enhance the online event experience?
Visual Note-taking engages your audience
People feel more seen and heard when someone is visually capturing their words
The attendees get a visual summary to take away after the event
It makes the online experience memorable in the long run - and we know that's not easy when it comes to a virtual event!
What we need for Visual Minuting in an online/hybrid setting
Luckily, if you're already holding a Virtual or Hybrid event, you have made online Visual Minuting possible!
For the Visual Minuting Artist
An invite to your online meeting - Zoom, Teams, Google Meet, etc.
For screen-sharing during the online event
A screen-sharing permission - for the online part of your event
For screen-sharing during the in-person part of a hybrid event
A projector connected to your zoom meeting - you hopefully already have this set up for the presentation slides, or just to include the online participants!
It's that simple!
Online Visual Minuting behind the scenes
So what happens from the Keynote Artist's point of view?
I draw on my tablet, and that tablet is connected to my computer. Therefore, I can share my screen real-time at your meeting, just like you would share presentation slides.
Do you see the visual minutes during the meeting?
Yes! You can see my canvas, as it builds, throughout the meeting. However, having my screen fully shared can be too distracting for some online events. So, we have a few other best Visual Minuting practices...
Screen sharing options for Visual Minuting
We can share my screen through my camera window! This means that instead of my face, you'll see my canvas in my camera window! If someone is intrigued, they can pin that window and focus on it - for those who would rather watch the speaker, mine is just a small screen in their Zoom gallery, so not a distraction at all
We can share the Live Illustration during the coffee breaks This is a fun way to show that the image is building - and show the attendees a recap of what had happened until that point! People can hang around in the breaks and talk about the artwork... it's a great touchstone for conversations!
We can share my screen at the end of the event! This can be an amazing surprise, or something to look forward to if announced in advance! I can also provide a summary of the key ideas I heard and captured, and it can be a wonderful way to wrap up an online event! To learn about the many ways we can stream the graphic onto a virtual platform or a big screen in a room, check out my article on Streaming Visual Minuting.
Read on to see more examples of my online Visual Minuting work,
or get in touch if you'd like to get started!
