Sharing Graphic Recording LIVE
- Julia Bakay
- 3 days ago
- 3 min read
I love the moment when we share the Graphic Recording on the screen!
Before sharing the Graphic Recording with your attendees
Since most people I meet have never encountered Graphic Recording before, I know it can take a moment to understand what's happening...
That's why it's crucial to announce and explain it at the beginning of the event!
I usually suggest including the following in this introduction:
WHO I am and what I do: "Julia Bakay, our Graphic Recording Artist has joined us to capture the key ideas through visuals"
WHY Graphic Recording: "The Visual Summary she'll create will allow us to see what we've discussed, remember the key takeaways, and to continue these conversations in the future."
WHEN they'll see it: "We'll share the visual summary on the screen during the breaks/at the end of the event"
HOW they'll receive it: "You'll receive these images in email and will see them on social media after the event."
and, if appropriate, HOW to learn more: "To learn more about this amazing form of event illustration and the process, feel free to get in touch with Julia Bakay after the event"
Once they understand what it is, they can appreciate it to the fullest. And Graphic Recording is always received SO well!
Ways to share the Graphic Recording with your attendees LIVE
There are three main ways of sharing the Graphic Records at an event...
🔷 We can share the Graphic Recording throughout the event
If there’s a TV or screen off to the side, it’s an ideal solution.
I wouldn’t recommend placing it on the main stage screen behind the speakers, as it can become quite distracting during keynotes or panel discussions.
It can be a nice way to gently showcase progress without interrupting the flow of the program.
🔷 Sharing the Graphic Recording only between sessions, or during the breaks
This gives attendees a chance to gather around it, explore the details, and engage with the content at their own pace.
It often becomes a natural touchpoint for conversation and networking.
This approach supports visual learning, as people get to see the gradual development of the graphic - helping with understanding and retention.
It also builds anticipation as the visual grows throughout the day.
🔷 Sharing the Graphic Recording at the end, as a dramatic reveal!
Undoubtedly the most powerful approach—especially if it’s announced beforehand.
It’s a wonderful way to wrap up the event, celebrate the journey, and summarize what’s been said.
I often join in (remotely) to give a short visual walkthrough, guiding attendees through the highlights and insights.
This reveal moment creates a memorable final impression and leaves participants with a clear, cohesive picture of the event or the day.
Either way, it's a beautiful experience.
Experiencing the Graphic Recording shared LIVE
Allow me to quote a kind speaker from a conference I was illustrating:
"I like to think art engages in many way, through you visually, me orally and for others with the written word. In each case, it's about moving people's souls and your work, just from the visceral 'Awwww' in the room, was the sound of the participants' souls connecting to your beautiful work.
Long may you flourish."
I'm so grateful that I get to do this for a living! 🤗
To learn more about the great world of Digital Graphic Recording, please read on!
