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Graphic Recording at in person, hybrid and virtual events_edited

Live Digital Graphic Recording

Visual Note-taking for Conferences, Workshops, - even online & hybrid events!

I Specialise in Remote Graphic Recording

Portrait of Julia Bakay, Keynote Artist, Graphic Recorder, Facilitator
Colorado State - Client of Julia Bakay Live Illustrator
ID Nuclear - Client of Julia Bakay Live Illustrator
HMI_Probation - Client of Julia Bakay Live Illustrator
international-water-association-organization - Client of Julia Bakay Live Illustrator
NHS  - Client of Julia Bakay Live Illustrator
World Without Orphans - Client of Julia Bakay Live Illustrator
Google - Client of Julia Bakay Live Illustrator

So, what is Live Graphic Recording?

Live Graphic Recording is the art of translating conversations into a visual map, real-time!

Where does this happen?

This type of Live Illustration can happen at any event, conference, meeting or workshop!

And here's the real twist...

The attendees can see the visual notes building real-time, or we can share my canvas at the end of the event!

real time illustration at event

Helping your Events to
Engage Educate Inspire Impess

Graphic Recording Examples

Enjoy some Graphic Records, created real-time during conversations!

Any event, workshop or conference could benefit from hiring a graphic recording artist! 

We can tailor the style of these Visual Notes to your brand & taste!
...are you looking for something simpler?

There are many more styles available when it comes to Visual Notes. Follow this link to browse some simpler ones!

Benefits of Digital Graphic Recording

There are so many benefits to booking a Graphic Recording Artist to create eye-catching visual notes of your event...

For an Engaging and Memorable event

These visual notes make any in-person, hybrid, or virtual event far more engaging and memorable for everyone involved. A Graphic Recorder sharing their screen in real-time is quite the sight!

Summarizes Key Takeaways

Many of us are visual learners and, by capturing the key takeaways, these digital graphics help participants remember what took place at the event. Having a graphic record of an event is an invaluable asset

Inspires
Conversations

The visual notes can be used long after the meeting to inspire and to continue conversations. In some cases we create wonderful infographics based around these visual summaries

Allows for easy and Effective Sharing

Thanks to this visual documentation, the event will live on as the final piece is shared with attendees, everyone on social media, and used for further promotional and educational purposes

What does a Keynote Artist do?

I'm present throughout the event,
and create as it's happening

I'm listening for the key ideas to illustrate, arrange, and connect them along the way.

My goal is to build a engaging, logical and witty Visual Map of the key takeaways!

Other names for a Keynote Artist include Graphic Recorder, Live Illustrator, Scribe, Sketchnote artist, and Visual Note-taker

Live Illustration
to boost the impact of your event

Digital Graphic Recording created Real-time

Choose from a wide range of styles when it comes to Live Graphic Recording!

Let's find the one that works best for you!

Every event is different and I always make sure to tailor the style and approach to your content and to your audience!

Hire an independent Graphic Recording Artist for your next event!

I love the illustration part of my work, but it's our collaboration that makes it most enjoyable and meaningful.

Why hire a big agency when you can enjoy a 1:1 creative process with an artist dedicated to your project?

By working with me, you're supporting a small & independent live illustration business.

Live Graphic Recording Session by Session

International-Water-Association-Conference-Illustration

Sometimes the aim of Graphic Recording is to 'record' as much of the information as possible

...if that's the case, we can approach a conference session by session.

International-Water-Association-Conference-Illustration
International-Water-Association-Conference-Illustration

The International Water Association asked for Visual Records of each of their sessions

If you're curious, you can read more about our creative collaboration here:

Visual Conference Summaries

Julia Bakay at NHS Festival with Live Illustration

 a Visual Summary of the Conference!

The following Visual Notes were created during NHS Conferences I was invited to capture. As these conferences usually have several sessions happening simultaneously, instead of illustrating each session, we decided to take a different approach and create..

A new approach to Live Graphic Recording

An Artistic Graphic Record of an entire Conference Day! 

Virtual Graphic Recording

As long as your event venue has WIFI, I can take those Visual Notes for you!

Virtual Graphic Recording Live Event

Most of my real-time Visual Note taking happens online

I find that it's a little known fact that almost any event could enjoy these Live Illustration services, even if the artist is miles away!

Remote Graphic Recording has a great number of great benefits!

I've written an article on the many advantages a virtual live illustration setup holds for both of us! Read on if your event might make it possible... 

...regardless whether your event is virtual, hybrid, or in-person!

Graphic Recording for Sustainable Events

Got an online meeting you'd like to spice up? 

We can keep Graphic Recording simple! 

I've developed a simpler approach to live Graphic Recording to make it more accessible to smaller online events

Live Illustration based on Zoom Meeting_

The Beauty of Digital Graphic Recording

I specialize in digital Live Illustration, because of what it makes possible real-time!

Visual note-taking with an iPad gives me more artistic freedom

Digital Graphic Recording can be done or continued remotely

Working digitally allows for many more benefits...

read on if you're interested!

Virtual Visual Note-taking setup

Would your content or event benefit from something different?

Visual Note-taking, the Artist's Way

When Sketchnoting is not an option...

Some conversations need something different - cartoonlike sketchnotes, or even stick figures feel inappropriate at more sensitive conversations. So I'm occasionally given complete artistic freedom where I get to focus on the feelings and the energy of a conversation and portray it in my own unique, personal style.

Here's what that can look like!

Verba volant, scripta manent',

- latin proverb -

"Spoken words fly away, written ones remain"

My Virtual Graphic Recording Process

1.

We meet for a Creative Planning Call

We discuss our goals, your content, the logistics, and make creative decisions

2.

Live Illustration during your event!

I join your event, listen and draw the whole time!

3.

We share the image with your Audience

You can choose from multiple screen sharing methods. I'm also happy to recap what I had captured!

4.

You receive the image the same day!

You also have the opportunity to request changes before you receive the digital files!

Would you like to get started?

Some articles to explore the world of Live Illustration

  • Why choose Virtual Graphic Recording?
    Virtual Graphic Recording has many amazing benefits. I've found it's not very well-known that almost any conference can enjoy Real-time Illustration... even if the artist is miles away! Thanks to our Virtual Graphic Recording setup, we can tune in from anywhere, while you see our canvas projected right there at your event. Magic! ✨ When I get a request for Live Graphic Recording, I follow up with some questions to evaluate what would benefit that event the most, and whether there would be added value by an artist being there in-person. So here are the main reasons why you might want to try Virtual Live Illustration for your next event Virtual Graphic Recording is more Cost Effective Having an Graphic Recording Artist tune in virtually can be more subtle Having a Graphic Recorder tune in virtually can end up being a better surprise! Virtual Graphic Recording is Inclusive Virtual Graphic Recording is Environmentally Friendly When it comes to Virtual Graphic Recording, you can work with any Visual Note-taking Artist in the world Enjoy the full article on the benefits of Virtual Graphic Recording!
  • How much does Graphic Recording cost?
    Event rates for Live Scribing / Graphic Recording currently range from £700 to £2200 The cost will vary depending on many factors, such as the number of sessions to capture, whether the event is remote or in-person, and if it's to be captured in real-time or from a recording ​ Virtual Graphic Recording can cut costs significantly compared to in-person, as we can skip all the costs associated with travelling to the event (especially when they're overseas!) I'm happy to chat and together we can find the best approach that serves your event within the scope of your budget! I've written a detailed article on Graphic Recording Rates & Fees!
  • What's included in the Graphic Recording Package?
    This service includes everything needed for a successful Live Event Visualization! - Pre-event planning calls - A Branded Digital Template - Developing the visual style that suits your event and message - A technical rehearsal prior to the event - Digital Graphic Recording for the duration of the program, using your own vibrant colors - Optional screen-sharing during the event - as it unfolds or at the end of the day - The polished graphics in both high-resolution and low-resolution are provided within 24 hours, so you can send them out in a follow-up email or share on social media - A round of edits is included in the quote, so that you can go through the graphic and suggest changes before receiving the final version Please browse the Graphic Recording page to find out more, or get in touch with any questions :)
  • Can I request a Quick Quote for Live Graphic Recording?
    Absolutely! In order to give you a quote, I'll need to know a little about what you’re looking for and how many sessions you'd like recorded. My rates are flexible to reflect the nature of the event and various factors, such as: - Number of hours to Graphic Record - Remote or in-person event Illustration (the latter includes travel costs) - Capturing in real-time or from a recording - Combining with other graphic projects supporting the event Send me a message and we'll figure something out!
  • What is the difference between Graphic Recording, Scribing, Visual Note-taking, and Live Illustration?
    To be honest, not much! It's such a niche profession, we do it in many ways, and have many names for it Graphic Recording and Scribing are one and the same, the former is more common in the US and Canada, while the latter is commonly used in the UK Some of us prefer to call what we do Visual Note-taking or Live Illustration. I personally believe these are easier to understand for those who have never heard of it Visual Facilitation may cover Graphic Recording, but generally means a more interactive approach - when we help design or lead a workshop with visual tools So don't worry, these are all used interchangeably!
  • Can we create Live Illustrations based on Recordings of an event?
    Has your event already taken place, but you'd like a Visual Summary of the key ideas? No worries - if you have an audio or video recording of the main sessions or talks, I can absolutely work with that! All the Visual Notes above can be created based on audio or video recordings as well and the costs may be reduced, as the timing is more flexible!
  • I need a Live Illustrator for a conference held in London next week. Is that possible?
    Ideally, we need a couple of weeks to prepare for Live Illustration, especially if the Conference is in person and requires travelling. The service generally includes a Creative Planning Call, a Branded Digital Template, and a Technical Rehearsal prior to the event, and these all contribute to the overall success of the event visualization! That's not to say it's not possible, especially if you happen to get in touch at the right time - so send me a message and we'll explore our options!
  • Would you be willing to travel to the USA to be our Graphic Recorder at our Conference in San Francisco?
    If you'd like me to travel to the US and are happy to cover my travel expenses, I'm there! Many of my clients are from the States, as that's where my Graphic Recording business started. Thankfully, Virtual Graphic Recording has allowed us to continue our creative collaboration, even when travelling isn't an option, as I can now join to Graphic Record conferences based in the States from anywhere in the world.
  • Are you the best Graphic Recorder for my conference??
    Well, I hope so! I'll be the ideal Graphic Recorder for your event if... you love the Live Illustration examples showcased on my website you wish to choose from various visual styles and see which one serves your message the best you're looking for beautiful Digital Illustrations with vibrant colours and artistic touches you want polished and high quality artworks to take away right after your event you cherish and want to support small, independent businesses you'd appreciate the flexibility of tailoring Live Illustration projects to your budget you value real human connection in your partnerships you'd like the process to feel easy and enjoyable
  • How does Virtual Graphic Recording work? Can you join my event via Zoom?
    Whether your event is online, hybrid, or in person, as long as you have a computer and reliable internet, we should have no problem setting up for a Virtual Graphic Recording! I'm able to share my canvas directly to your Zoom screen (just like we would share a Presentation) and to share my screen with your attendees in the room, you'll just have to connect the computer to the projector! At it's simplest form, we can set up a virtual meeting (Zoom, Teams, Google Meet, etc.) and set the computer up to make sure the speakers are audible. Does this sound too complicated? No worries, it's easier done than said. That is why we usually have a brief technical rehearsal before the event! Although I've had many successful Graphic Recording sessions on Microsoft Teams, Google Meet and other online event platforms, Zoom has proven to be the most reliable one when it comes to high quality screen sharing during Live Illustration.
  • What type of Events use Graphic Recording?
    Most often, I'm invited to create Graphic Records of... Keynote Speeches, Annual Conferences, Kick-Off Conferences, Board Meetings, Leadership Meetings, Innovation Meetings, Strategy Meetings and Workshops, Product Launches, Round Table Sessions, Panel Discussions, Market Research Meetings, Webinars, Galas, Award Ceremonies ...basically anything with a great monologue or conversation happening! Many of these remain confidential after the events, but you can find great Graphic Recording examples on my website. If Graphic Recording is not an option - say, too many sessions at once - , you might want to consider creating a Visual Conference Summary instead!
  • Is Digital Graphic Recording better?
    I love taking Visual Notes digitally, and here are a few great reasons for that! Here are the top 10 reasons I could think of... - Digital Graphic Recording allows us to make better use of your brand colours and themes - We can reach amazing levels of artistry with Digital Visual Note-taking - The ability to edit the information post live Graphic Recording is super practical - The opportunity to update the graphic records years after the event - Our Live Illustration can look stunning projected or connected to a large screen in the room - During the conference, you can control when you'd like to share the Graphic Recording! - Digital Graphic Recording is more environmentally friendly & practical than the analogue version - Multiple formats/parts can be exported right after Visual Note-taking - With Digital Graphic Recording, you'll get the images immediately in high quality - Digital Graphic Recording allows for easy online sharing! If you'd like to find out more about this, enjoy my detailed article on the Benefits of Digital Graphic Recording!
  • Is Graphic Recording Real-time?
    The answer is - it’s absolutely possible. Ultimately, the more the graphic recorder prepares for your event - spending the time, having the resources, and asking the right questions -, the better output you can expect in real time! Check out the article, 'Is Graphic Recording Real-time?' ...to learn more about how you can facilitate our work!
  • What is a Visual Conference Summary?
    I get more and more requests for this unique event visualizing approach, as we start preparing for a conference we'll be Graphic Recording. Visual Conference Summaries are different in that we create only one graphic to summarize the whole day, instead of multiple session graphics! Why would one prefer a Visual Conference Summary? - Perhaps they don't see the need for each session's visual documentation - Sometimes the details are too confidential to circulate around on the internet in the form of a graphic - they just want to see the big picture - The need for one graphic they can share in a follow up email or on social media, as a high-level summary I've written an article on this, including examples of Visual Conference Summaries I created for the International Water Association and the NHS.
  • How do we plan for Digital Graphic Recording?
    We can prepare together to create a successful event experience! ​ Before the event, we'll schedule a call to ... - Review the background, our objectives, and who the attendees are - Walk through the agenda (if we have one) and align on our plan for the sessions - what we will listen for, the key takeaways, and what success looks like - Discuss your preferred style, brand colors, logos, and any specific imagery to capture or to avoid - Explore the audio-visual setup and display options for both hybrid and virtual events This is the process we follow for events & conferences - read more about this type of Graphic Recording. It's quite an enjoyable and creative process! If you just need me to hop on and be your Visual Note-taker at an online event, I have simplified the process to make that possible.
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