How to introduce your Graphic Recorder joining online?
- Julia Bakay
- 6 days ago
- 2 min read
Over the years, I’ve found that it’s crucial to introduce your Graphic Recording artist at the beginning of your event, whether that’s a short board meeting or a multi-day conference.
Why introduce your Graphic Recorder at your event
To explain what Graphic Recording (or Scribing, Visual Minuting) is, and why it’s valuable. The more people understand it, the more they appreciate it.
To spark curiosity early on, so attendees keep an eye on the visuals as they unfold.
To introduce the human behind the work. This really matters these days - people sometimes assume the visuals are generated by AI. Graphic Recording is a wonderful human process.
To properly credit the artist and support their visibility. Many of my projects now come through recommendations!
This matters whether the artist is in the room or joining online. Since I specialize in Online Graphic Recording, I’ll focus on that for a moment.
How to introduce your Graphic Recorder joining in online
My advice is simple: invite the Graphic Recorder to briefly introduce themselves at the start.
Ask your Graphic Recorder to turn their camera on, so that people see the person behind it all
Let them share their empty canvas while introducing themselves - it's to show the 'before' part of the process!
Ask them to explain what Graphic Recording is, and how it happens
Make sure to share where the attendees will be able to see and receive these visuals!
Tell people where they can find/contact the Graphic Recording Artist post-event
What about in-person Graphic Recorders?
You might think all this is more obvious when the artist is physically present. In reality, people are busy and often distracted, especially at larger events. The bigger the conference, the easier it is to miss what’s happening around the edges.
Graphic Recorders are sometimes placed in a corner or where the tech team is based. Without a clear introduction, attendees may not know who they are or what they’re doing. Most will hesitate to approach the artist while they’re working, and we're often still busy drawing or coloring in the breaks!
A short introduction at the beginning changes all of that. It creates understanding, excitement and visibility, while making Graphic Recording part of the shared experience from the start.
Read on to learn more!
