Why Hire an Artist for Your Next Meeting

Julia Bakay
May 2, 2025
3 min read

Why Meetings need a - Human - Artist’s Touch

Traditional meetings - whether in a boardroom or around a conference table - often suffer from low engagement. It’s not uncommon for participants to sit quietly, waiting for their turn to speak or for the meeting to end, their minds drifting to what’s for dinner or plans with friends later in the evening.

With the rise of virtual meetings, holding attention has become even more challenging - the lack of physical presence, distractions at home, and screen fatigue make it harder than ever to run effective and engaging meetings!

A Creative Solution for Engagement during Meetings

One highly effective solution is hiring a Meeting Artist. Live Visual Minuting provides a clear focal point, helping to maintain attention and engagement throughout the session. As participants speak, their thoughts and ideas are visually captured in real-time, offering an evolving visual representation of the meeting’s content.

This approach not only keeps the conversation on track but also encourages collaboration by building upon previous ideas. When attendees see their contributions illustrated live, it reinforces their involvement and helps create a shared sense of progress and achievement.

Above all, people just love seeing that they've been heard.

Examples of Visual Notes created during meetings

A Meeting Artist, otherwise known as a live illustrator or graphic recorder, visually captures the key messages and ideas that unfold during a meeting, event, or conference. This can happen in a wide range of visual minuting styles, depending on what suits your event best.

I specialize in Digital Visual Minuting, as it allows for more artistic freedom, flexibility, and the opportunity to work in your colours. These Visual Meeting Illustrations will seamlessly match your brand, and can be tailored to truly resonate with your attendees.

Why Hire a Meeting Artist for your Event?

Visual Meeting Summaries increase Retention and Memorability

Research shows that attendees are significantly more likely to remember content when it’s accompanied by visuals. Meeting Illustrations help transform abstract or complex ideas into clear, engaging visuals that will stay with the participants.

Meeting Graphics boost Engagement and Participation

Especially in virtual settings, attention spans are short. Live illustration helps maintain energy and interest by providing a dynamic, evolving, and human(!) visual element. Meeting Graphics serve as both a creative tool and a focal point that encourages interaction.

These Visual Meeting Notes are ready to Share!

A long conference or dense meeting can be condensed into a single, visually appealing Meeting Summary. These visuals can be easily shared on social media, in follow-up emails, or added to reports, extending the reach of your event outcomes!

Meeting Artists for Hybrid and Virtual Events

Digital Meeting Illustration is a fabulous way to bring some spirit into online and hybrid meetings. I've supported many leading organisations from various sectors, such as the UN, NIH, and the NHS, who are already leveraging this tool to ensure their online meetings are becoming just as impactful and memorable.

Meeting Artists are a Strategic Investment

Hiring a Meeting Artist for your next event is more than just a creative add-on; it’s a strategic investment in clearer communication and better engagement.

Above all, it’s a treat for your team, clients, or anyone involved in the meeting, a way to show them that they’ve been heard and that their work matters. It’s always wonderful to hear how these Visual Notes are received, and how much they can lift people up.

Ready to Work with a Meeting Artist?

Let’s bring your ideas to life.

Get in touch with Julia Bakay to find out how a Meeting Artist can transform your next event into a visually dynamic, engaging experience that your attendees won’t forget.